Rick's Weekly VP of Education Process

The following 34 minute video shows how I use ClubScheduler and our FreeToastHost club website for my weekly Vice President of Education process that:

• Reconciles what actually happened at the meeting vs plan, adjusting for who actually filled which roles
• Schedules role assignments for upcoming meetings
• Adds new meetings and role assignments to our Club Website
• Discusses how I come up with meeting themes and manage the process of assigning them.

Caveats, mistakes, etc:

• I recorded this video while actually doing my weekly process, to train my successor. 
  
• It is not perfect!  It does have a few minor mistakes e.g.
  
  • At one point I refer to the ClubScheduler member progress chart as a sign-up sheet.
  • For the new meeting I added, I used the wrong year.  I did correct that later, but not on the video.
• The "AllianceTexas Toastmasters" club I was processing is tiny, 6-7 members at the time. 
  
  • ClubScheduler wants to assign one person to just one role. 
    
  • Consequently I had to do a lot of manual adjustments to double and triple up on roles per person. 
    
  • With 12-15+ member in your club, most/all that manual adjusting goes away.
• You can speed up the video watching considerably using MySpeed software from Enounce.  
  • MySpeed lets you control playback speed of streaming flash video anywhere from 1/3x to 5x normal speed without any "chipmonk effect". 
    
  • I find 1.5x normal speed sounds very normal and will cut 20 minutes off a 60 minute video. 
    
  • My "sweet spot" is around 2-2.5x normal speed, which cuts my video viewing time in half.

On to the Video...

This link is to the The Bizarre American Holidays website mentioned in the video.  These make great meeting themes!

How does your club manage your weekly Vice President of Education process?  How does your club come up with meeting themes?